Saddlespan tent at Miami, Florida music event.
Tent Rentals for Event Planners and Other Creative-Minded Folks
Generally, party tent rentals (or event tent rentals) are used for the beautiful outdoors. You can imagine why – a respite from the sun, protection from raindrops, or as a focal point for an event. Tents come in a large variety of styles, sizes and shapes. Some even come in various colors, but mostly you’ll come across the traditional white tent, especially in the U.S.
So You’re Planning An Event?
Exactly when should you consider renting a tent? When you’re planning on holding your event outdoors. There’s no guarantee what the weather holds in store for you, no matter where you reside. Renting an overhead structure is always the smartest move.
Tent rentals are not difficult to find. You’d probably be surprised to learn that many U.S. companies travel throughout all the states and to other countries delivering and installing their tents. And no event is too large or too small for a tent. Some typical events utilizing tents include:
- corporate party or picnic
- outdoor wedding and/or wedding reception
- town-wide event, such as a business mixer for 50+ people
- music concert or other musical event
- grand opening
- conference, corporate meeting, seminar or corporate training
- arts and crafts festival
- fairs and festivals
- casino event
- movie sets
- golf tournament
- polo tournament, horse riding event, other sporting event
- car/auto show
- wine tasting
- casting call
- food tasting, high-end food event, banquets or demonstrations
- political rally
- fundraising event or other social gathering
- marketing, PR or sales promotion events
- stage performance
- holiday party
- product showcasing and product launches
- video screening
- class reunion/family reunion
- fashion show
- dancing event
Here’s a guide to help you in determining if you should use a tent in your upcoming event. Can you check off “yes” to any of these:
- If you think there may be rain
- If you think it’ll be especially sunny or hot (yes, tents can be air conditioned!)
- If the event is going to take place at night
- If your target audience is 35 and older
- If you need privacy
- If you need a focal point for your event
- If you need a central gathering point
- If you hold a winter event (yes, tents can be heated!)
- If you’ve received sponsorship and need a sponsor area
- If you need to cover autos, pets, food, etc.
- If you’re holding a lecture or seminar
- If you’re conducting a business event
- If you need good acoustics
- If you need to create awesome showiness and a big WOW!
Don’t be afraid to call a few tent rental companies. Get quotes from several companies and remember to ask for their best price! Don’t forget to review our Checklist When Ordering A Tent before making the call.
